Use a ready-to-print ownership transfer form that includes full legal names, residential addresses, vehicle identification number, make, model, year, body type, and purchase amount to document the transaction clearly. Enter the VIN exactly as shown on the frame or title certificate and verify it contains 17 characters for units manufactured after 1981.
Record the transaction date, payment method, and any conditions such as sold as is to reduce disputes. Both parties should sign and print their names, and at least one copy should be kept by each side. In many states, notarization is recommended or required for private transfers, so confirm local motor vehicle agency rules before completing the document.
Attach supporting paperwork, including the previous title certificate and lien release if applicable. Do not leave blank fields; cross out unused lines to prevent later additions. Submit the completed form to the appropriate registration office within the required timeframe, often 10 to 30 days from the transaction date, to avoid penalties or late fees.
Printable Bill of Sale Trailer
Download a ready PDF transfer form and complete it before handing over the unit to the buyer. Enter the full legal names, physical addresses, contact numbers, vehicle identification number, make, model, year, body style, and agreed purchase price to create a clear ownership record.
Verify the 17-character VIN on the frame matches the title certificate exactly. Any mismatch can delay registration. Include the odometer reading if required by state law, and specify whether the cargo unit is sold with accessories such as ramps, spare tire, or hitch equipment. State the payment method–cash, cashier’s check, or bank transfer–and write the total amount in both numbers and words.
- Write the transaction date in month day year format.
- Mark the condition as sold as is if no warranty applies.
- Have both parties sign and print their names.
- Notarize the document if your state motor vehicle agency requires it.
Provide two signed copies, attach the title certificate and any lien release, and submit the paperwork to the registration office within 10 to 30 days depending on local rules. Keep a scanned copy for your records to document the transfer date and protect against future liability claims.
What Information Must Be Included in a Trailer Bill of Sale
Include the full legal names of the buyer and seller, their residential addresses, and valid contact details such as phone number or email. Names must match government-issued identification to prevent registration rejection.
Record complete vehicle details: make, model, year, body type, color, and the 17-character vehicle identification number. Verify the VIN directly on the frame and compare it with the title certificate to avoid clerical errors that can block transfer processing.
State the agreed purchase amount in both numeric and written form. Add the payment method–cash, certified check, bank transfer–and confirm whether the total includes taxes or if the buyer is responsible for them at registration.
Specify the transaction date using a clear format such as MM DD YYYY. This date determines tax deadlines and liability cutoffs in many states.
Describe the condition of the cargo unit. Use wording such as sold as is without warranty if no guarantees apply. If any warranty is provided, outline its duration and scope in writing.
List included accessories: spare tire, ramps, hitch components, storage boxes, or brake controller. Detailing attachments prevents disputes about missing equipment after handover.
Provide signature lines for both parties and, where required, a notary acknowledgment block. Some states mandate notarization for privately transferred towable units, especially when no prior title exists.
Attach supporting documents such as the original title, lien release letter, and prior registration if applicable. Cross out blank sections before signing to prevent unauthorized additions and keep a signed copy for personal records.